Multi-Location Loyalty Programs for Groups — Passtastic
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For groups & multi-location operators

One loyalty program, every location.

Run loyalty across all your sites from one place. See every location — and the whole group — in one dashboard, start on day one with the phones your team already has, and connect your POS or ERP when you're ready.

Corner Café's three shops side by side: new customers, sign-ups and scanners for each
Corner Café's three shops side by side: new customers, sign-ups and scanners for each
Trusted by 3,000+ businesses across 30+ countries
JVO logoWoongelofelijk Van Donzel logoThe Picturedrome logoKia Cai logoTasty Urban logoSpin With Yas logoTune In & Figa Garden logoFuchsia Nails logoLorien Bakehouse logoRosé Chile logo
WORKS WITH YOUR SYSTEMS

It connects to what you already run.

Your systems stay the source of truth. Purchases, points and redemptions synchronise both ways, so your team keeps working where they already work — and nobody types anything twice.

Your point of sale

Earn at the register and redeem at the till. Square, Holded and Lightspeed connect directly.

Your online store

One balance across your shops and your website. A customer earns in store and spends online, or the other way round.

Your ERP or CRM

Push purchases in and read loyalty state back out over our API, so points and tiers appear in the system your team already opens every morning.

Two-way, not a one-way export

Signed webhooks send every earn, redemption and tier change back to you as it happens. No nightly CSV, no reconciliation.

Your existing customer base

Invite everyone you already have in one go — personalized email or SMS links that install the card in a tap, with no re-registration.

At a glance

Everything a group needs, in three moves.

01

One card across the network

A single card your regulars carry between every site — earning and redeeming wherever they go, city to country.

02

One dashboard

Every location and the whole group in one view — signups, returns, and scans, down to the individual QR.

03

Runs on any phone

Any phone or tablet behind any counter runs the scanner. No app for customers, nothing new to buy.

One program, not one per shop

One card your regulars carry between every location.

Set up a single program and every site runs it. A regular's card looks and works the same whichever location they walk into — earning and redeeming across the group, whether they visit two of your sites in a city or one in another country.

One card, every site

Regulars move between your locations, and their card and progress move with them — no separate card per shop.

Per-location control

Set different rewards, services, or prices per site where it matters, and keep the rest consistent across the group.

Group or per-brand

Run one program across the whole network, or a separate one per brand or per country — a fully localized card per market when you need it.

A single loyalty card in Apple Wallet, carried by a regular between every location
Full visibility

Every site in one dashboard — and each one on its own.

See signups, returning customers, scans, and rewards for the whole group, then filter to any single location. Know which sites are growing, which regulars are slipping, and where new members join — down to the individual QR code, per location.

The Passtastic dashboard showing every location and the whole group in one view — new customers, returning customers, points, rewards, and return rate

Group and per-location, side by side

One view for the network, one tap to drill into any single site.

Attribution per QR, link, and site

See exactly where members join — a poster at one location, a link on Instagram, the counter at another.

Returns and visit frequency

Track returning customers and how often they come back, per site and across the whole network.

Runs at your busiest

It runs on the phones your team already has.

Any phone or tablet behind any counter opens the scanner and adds a stamp or points with one tap — nothing new to buy, nothing for staff to learn, no training day. Every scan, from every shift at every site, lands in one place. And customers add the card themselves in seconds, with no app to download.

A customer's wallet card alongside the staff scanner confirming a valid pass
Your program, your rules

Stamps, points, levels, prepaid — whatever fits each site.

Reward by stamp, by points, or by membership tier — and give status that holds: levels can rise with activity and ease off after a quiet spell, without dropping the moment a customer redeems a reward. Sell prepaid bundles to take revenue up front. Run different mechanics per location, or one across the group.

Points & stamps

Classic earn-and-redeem, per site or shared across the group.

Membership levels

Status that rises with activity and holds steady when a reward is redeemed.

Prepaid bundles

Sell packs up front and take the revenue before the first visit.

Coupons & offers

Targeted, time-boxed offers — group-wide or for one location.

Curious how it fits your locations?

Tell us about your business and we'll show you how one program runs across every site.

Set up with you

Roll it out once, copy it everywhere — with a team behind you.

Pilot the program at a few sites, then roll the same setup across the network. We help you shape it around how you already operate, and hand your staff a ready-made playbook and training materials so every location runs it the same way from day one.

01 · Pilot

Start at a few sites

Shape the program with us and prove it where you are.

02 · Copy

Roll the same setup out

Duplicate the working program across every location.

03 · Support

Playbook & training

Ready-made materials so every site runs it consistently.

Data you can sign off on

GDPR-ready, EU-hosted, and your data stays yours.

Customer data is stored in the EU and handled as a data processor — you own it, you can export it, and consent is captured at signup. The storage and processing detail your legal and IT teams need is documented, so an international rollout clears internal review.

EU-hosted data GDPR data processor You own & export it Consent at signup
BEFORE YOU SIGN ANYTHING

The paperwork your team will ask for.

You will need to take this to legal, to IT, and to whoever signs. Here is everything we hand over, before any commitment.

Data Processing Agreement

Breach notification timelines, audit rights, liability caps, and the international-transfer annex — the terms your legal team will actually redline, not just sign.

Security & GDPR overview

Who can reach your data, which sub-processors we use, and how it is deleted on request.

Integration specification

The API contract in writing — endpoints, payloads, webhooks, rate limits — so your developers can scope the work.

Subscription agreement

Plain terms, annual or monthly, with the cancellation terms written out.

A written proposal for your store count

Priced for your number of locations and currency, with the delivery phases dated.

In their words

Operators running it across a team and more than one space.

We can track recurring visitors now — it's really cool to see it actually working across the team.
Van Donzel logoVan Donzel · Furniture retail & restaurant · 32 sales reps · Netherlands

“It makes it easier for me as manager to follow everything — I can set monthly targets for my team and actually track whether they're hitting them.”

T
Tune In & Figa GardenTwo venues, one account · Croatia

“The customer dashboard is so helpful. We've been able to target customers specifically for our marketing — exactly what we needed.”

T
The PicturedromePub, kitchen & events · UK

“Push messages with our logo — that elevates the perceived value. They love that it's digital, not a physical card.”

R
RoséRestaurant & bar · Chile
Rated 5.0 by businesses on Capterra, GetApp & Software Advice
Passtastic reviews on CapterraPasstastic reviews on GetAppPasstastic reviews on Software Advice
Straight answers

The concerns we hear most.

More than one location — won't this be a mess to manage?

One program, one dashboard, every site. A regular's card works the same everywhere, staff scan with the same app, and you see each location and the whole group in one place — without a separate system per shop.

Our admins are already stretched. We can't add manual work.

Scanning is one tap and needs no training, so your team can start on day one with the phones it already carries. Then we connect your POS or CRM so points post automatically and no one double-enters — that integration is something we set up with you.

Will it work with our POS or CRM?

Yes. Square, Holded and Lightspeed connect directly, and your online store, ERP or CRM connects over our API with two-way sync. You don't have to wait for it to start — scan from day one, and we wire your systems up as part of the rollout. Tell us about your stack and we'll map it out with you.

We're international — what about data and GDPR?

Data is EU-hosted, you remain the owner, and consent is captured at signup. We provide the data-processing and storage detail your legal team needs to approve a rollout.

We need to convince the people upstairs first.

That's the norm at this size. We'll walk your team through it and give you the analytics, per-location access, and a clear rollout plan to take to the decision-makers.

Tell us about your stores.

A few details so our first reply is a proposal, not a discovery call.

Pricing that scales with your locations.

Per-location pricing that compresses as you add sites, with custom plans for larger groups. Tell us your location count and we'll put pricing together for you.

Talk to us about pricing
Questions groups ask

The practical answers.

Can customers use one card across all our locations?+

Yes — one program spans every site, and a customer's card earns and redeems at any of them. You still see activity per location and for the group as a whole.

Can we run different programs per brand or country?+

Yes. Keep one program across the network, or run a separate one per brand or country — for example a fully localized card per market — however your business is structured.

Does it work with our POS or CRM?+

Yes — and you can start before it is wired up. Square, Holded and Lightspeed connect directly, and your online store, ERP or CRM connects over our documented API with signed webhooks in both directions. From day one any phone behind the counter runs the scanner; we connect your systems as part of the rollout, around how your team already works.

How do we roll it out across many locations?+

Pilot at a few sites, then copy the same setup everywhere. We help you shape the program and give your staff a playbook and training so every location runs it consistently.

Can we import our existing customer base?+

Yes. Send personalized email or SMS invites and customers install the card in a tap — no re-registration — and their details map to your records.

Where is customer data stored, and is it GDPR-compliant?+

Data is hosted in the EU and handled as a data processor — you own it and can export it, with consent captured at signup. We provide the storage and processing detail for your legal and IT review.

How is pricing structured for many locations?+

Per-location pricing that reduces as you add sites, with custom plans for larger groups. Tell us your location count and we'll price the rollout for you.

Roll out loyalty across
every location.

One program across every location, full visibility in one dashboard, and a team that sets it up with you. Tell us about your business and we'll show you how it fits.