Multi-Location Loyalty Programs for Groups — Passtastic
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For groups & multi-location operators

One loyalty program, every location.

Run loyalty across all your sites from one place. See every location — and the whole group — in one dashboard, and run it on the phones your team already has, with or without your POS.

An operator reviews her group's loyalty analytics across every location on a laptop
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At a glance

Everything a group needs, in three moves.

01

One card across the network

A single card your regulars carry between every site — earning and redeeming wherever they go, city to country.

02

One dashboard

Every location and the whole group in one view — signups, returns, and scans, down to the individual QR.

03

Runs on any phone

Any phone or tablet behind any counter runs the scanner. No app for customers, nothing new to buy.

One program, not one per shop

One card your regulars carry between every location.

Set up a single program and every site runs it. A regular's card looks and works the same whichever location they walk into — earning and redeeming across the group, whether they visit two of your sites in a city or one in another country.

One card, every site

Regulars move between your locations, and their card and progress move with them — no separate card per shop.

Per-location control

Set different rewards, services, or prices per site where it matters, and keep the rest consistent across the group.

Group or per-brand

Run one program across the whole network, or a separate one per brand or per country — a fully localized card per market when you need it.

A single loyalty card in Apple Wallet, carried by a regular between every location
Full visibility

Every site in one dashboard — and each one on its own.

See signups, returning customers, scans, and rewards for the whole group, then filter to any single location. Know which sites are growing, which regulars are slipping, and where new members join — down to the individual QR code, per location.

The Passtastic dashboard showing every location and the whole group in one view — new customers, returning customers, points, rewards, and return rate

Group and per-location, side by side

One view for the network, one tap to drill into any single site.

Attribution per QR, link, and site

See exactly where members join — a poster at one location, a link on Instagram, the counter at another.

Returns and visit frequency

Track returning customers and how often they come back, per site and across the whole network.

Runs at your busiest

It runs on the phones your team already has.

Any phone or tablet behind any counter opens the scanner and adds a stamp or points with one tap — nothing new to buy, nothing for staff to learn, no training day. Every scan, from every shift at every site, lands in one place. And customers add the card themselves in seconds, with no app to download.

A customer's wallet card alongside the staff scanner confirming a valid pass
Fits your stack

Standalone, or connected to your systems — your call.

Most groups start standalone: any phone runs the scanner, no POS required, and it works alongside whatever till and CRM you already use. When you'd rather points posted automatically from your POS or CRM — so no one enters anything twice — we set that integration up with you, and two-way sync keeps each customer's card and progress visible on both sides.

Already have a customer base? Invite them in one go — personalized email or SMS links that install the card in a tap, with no re-registration.
A customer taps their phone loyalty card at a café counter while the barista rings up on a Square POS terminal
Your program, your rules

Stamps, points, levels, prepaid — whatever fits each site.

Reward by stamp, by points, or by membership tier — and give status that holds: levels can rise with activity and ease off after a quiet spell, without dropping the moment a customer redeems a reward. Sell prepaid bundles to take revenue up front. Run different mechanics per location, or one across the group.

Points & stamps

Classic earn-and-redeem, per site or shared across the group.

Membership levels

Status that rises with activity and holds steady when a reward is redeemed.

Prepaid bundles

Sell packs up front and take the revenue before the first visit.

Coupons & offers

Targeted, time-boxed offers — group-wide or for one location.

Curious how it fits your locations?

Tell us about your business and we'll show you how one program runs across every site.

Set up with you

Roll it out once, copy it everywhere — with a team behind you.

Pilot the program at a few sites, then roll the same setup across the network. We help you shape it around how you already operate, and hand your staff a ready-made playbook and training materials so every location runs it the same way from day one.

01 · Pilot

Start at a few sites

Shape the program with us and prove it where you are.

02 · Copy

Roll the same setup out

Duplicate the working program across every location.

03 · Support

Playbook & training

Ready-made materials so every site runs it consistently.

Data you can sign off on

GDPR-ready, EU-hosted, and your data stays yours.

Customer data is stored in the EU and handled as a data processor — you own it, you can export it, and consent is captured at signup. The storage and processing detail your legal and IT teams need is documented, so an international rollout clears internal review.

EU-hosted data GDPR data processor You own & export it Consent at signup
In their words

Operators running it across a team and more than one space.

We can track recurring visitors now — it's really cool to see it actually working across the team.
VVan Donzel · Furniture store & restaurant · 32 sales reps · Netherlands

It makes it easier for me as manager to follow everything — I can set monthly targets for my team and actually track whether they're hitting them.

T
Tune In & Figa GardenTwo venues, one account · Croatia

The customer dashboard is so helpful. We've been able to target customers specifically for our marketing — exactly what we needed.

T
The PicturedromePub, kitchen & events · UK

Push messages with our logo — that elevates the perceived value. They love that it's digital, not a physical card.

R
RoséRestaurant & bar · Chile
Rated 5.0 by businesses on Capterra, GetApp & Software Advice
Passtastic reviews on CapterraPasstastic reviews on GetAppPasstastic reviews on Software Advice
Straight answers

The concerns we hear most.

More than one location — won't this be a mess to manage?

One program, one dashboard, every site. A regular's card works the same everywhere, staff scan with the same app, and you see each location and the whole group in one place — without a separate system per shop.

Our admins are already stretched. We can't add manual work.

Standalone scanning is one tap and needs no training. And when volume warrants it, we connect your POS or CRM so points post automatically and no one double-enters — the integration is something we set up with you.

Will it work with our POS or CRM?

Standalone, it works alongside whatever you use. Connected, we build the integration around your systems — tell us about your stack and we'll map it out with you.

We're international — what about data and GDPR?

Data is EU-hosted, you remain the owner, and consent is captured at signup. We provide the data-processing and storage detail your legal team needs to approve a rollout.

We need to convince the people upstairs first.

That's the norm at this size. We'll walk your team through it and give you the analytics, per-location access, and a clear rollout plan to take to the decision-makers.

Pricing that scales with your locations.

Per-location pricing that compresses as you add sites, with custom plans for larger groups. Tell us your location count and we'll put pricing together for you.

Talk to us about pricing
Questions groups ask

The practical answers.

Can customers use one card across all our locations?

Yes — one program spans every site, and a customer's card earns and redeems at any of them. You still see activity per location and for the group as a whole.

Can we run different programs per brand or country?

Yes. Keep one program across the network, or run a separate one per brand or country — for example a fully localized card per market — however your business is structured.

Does it work with our POS or CRM?

Two ways. Standalone: any phone runs the scanner, no POS needed, alongside whatever you already use. Connected: for larger groups we build an integration with your POS or CRM so points post automatically — talk to us about your systems and we'll set it up around them.

How do we roll it out across many locations?

Pilot at a few sites, then copy the same setup everywhere. We help you shape the program and give your staff a playbook and training so every location runs it consistently.

Can we import our existing customer base?

Yes. Send personalized email or SMS invites and customers install the card in a tap — no re-registration — and their details map to your records.

Where is customer data stored, and is it GDPR-compliant?

Data is hosted in the EU and handled as a data processor — you own it and can export it, with consent captured at signup. We provide the storage and processing detail for your legal and IT review.

How is pricing structured for many locations?

Per-location pricing that reduces as you add sites, with custom plans for larger groups. Tell us your location count and we'll price the rollout for you.

Roll out loyalty across
every location.

One program across every location, full visibility in one dashboard, and a team that sets it up with you. Tell us about your business and we'll show you how it fits.